{"id":83940,"date":"2025-02-12T13:34:20","date_gmt":"2025-02-12T12:34:20","guid":{"rendered":"https:\/\/officebooking.com\/?post_type=ht_kb&p=83940"},"modified":"2025-09-09T18:04:51","modified_gmt":"2025-09-09T16:04:51","slug":"user-roles","status":"publish","type":"ht_kb","link":"https:\/\/officebooking.com\/en\/kb-article\/user-roles\/","title":{"rendered":"Which roles can you assign to a user account?"},"content":{"rendered":"

Each user account in Officebooking is assigned a specific role, with four available options: User, Super User, Location Manager, and Admin. Each role comes with distinct access and feature permissions.<\/p>\n

User<\/b>
\nAs a \u2018User\u2019, you have standard access to Officebooking via the web app and mobile app. This role is intended for any end user who needs to use the Officebooking app and make reservations but does not require any special permissions.<\/span><\/p>\n

Super User<\/b>
\nAs a \u2018Super User\u2019, you have the same standard permissions as a regular \u2018User\u2019. However, you also have additional capabilities, such as reserving a larger selection of assets at once for your entire team (bulk reservations in Multi mode<\/a>), create reservations on behalf and set \u2018VIP meetings\u2019, acting as a team manager.<\/span><\/p>\n

Location manager<\/b>
\nThe \u2018Location Manager\u2019 role is specifically for office managers, service desk staff, or receptionists that need access to all reservations and make reservations on behalf of other users. The location manager also has access to the officeAdmin with limited permissions. They can view the Locations, Assets, Users etc. page but not edit. A location manager can manage one or multiple locations, see this article <\/a>to set this up.<\/span><\/p>\n

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<\/div>\n<\/div>\n
<\/div>\n
<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div><\/div><\/div><\/div>
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Admin
\n<\/b>The administrator role has access to officeAdmin, the management portal of the Officebooking
platform. The administrator has the authority to modify both the data and system settings (link to access rights of admin)<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n
\n

Access\/Features<\/strong><\/p>\n<\/th>\n

\n

User<\/strong><\/p>\n<\/th>\n

\n

Superuser<\/strong><\/p>\n<\/th>\n

\n

Location Manager<\/strong><\/p>\n<\/th>\n

\n

Admin<\/strong><\/p>\n<\/th>\n<\/tr>\n<\/thead>\n

\n

Access to officeAdmin<\/p>\n<\/td>\n

–<\/td>\n–<\/td>\nLocation(s)<\/td>\nAll Locations<\/td>\n<\/tr>\n
\n

Regular reservation<\/p>\n<\/td>\n

\n

\u221a<\/p>\n<\/td>\n

\n

\u221a<\/p>\n<\/td>\n

\n

\u221a<\/p>\n<\/td>\n

\n

\u221a<\/p>\n<\/td>\n<\/tr>\n

\n

Recurring reservation<\/p>\n<\/td>\n

If allowed<\/td>\n\n

\u221a<\/p>\n<\/td>\n

\n

\u221a<\/p>\n<\/td>\n

\n

\u221a<\/p>\n<\/td>\n<\/tr>\n

\n

Reservations on behalf<\/p>\n<\/td>\n

–<\/td>\nTeam members<\/td>\nAll users<\/td>\nAll users<\/td>\n<\/tr>\n
\n

Edit \/ manage (recurring)<\/p>\n<\/td>\n

If allowed<\/td>\nTeam members<\/td>\n\n

All (recurring) reservations for location(s)<\/p>\n<\/td>\n

All (recurring) reservations<\/td>\n<\/tr>\n
\n

Team\/Shift reservations<\/p>\n<\/td>\n

–<\/td>\n\n

\u221a<\/p>\n<\/td>\n

\n

\u221a<\/p>\n<\/td>\n

\n

\u221a<\/p>\n<\/td>\n<\/tr>\n

Visitor registration<\/td>\n\n

If allowed<\/p>\n<\/td>\n

On behalf of Team members<\/td>\nAll visits for location(s)<\/td>\nAll visits<\/td>\n<\/tr>\n
Visitor management<\/td>\n–<\/td>\n–<\/td>\n\n

All visits for location(s)<\/p>\n<\/td>\n

All visits<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div><\/div><\/div><\/div>
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Device
\n<\/b><\/span>There is a fifth role available that you can select when creating a user. This \u2018Device\u2019 role is intended for accounts linked to our signage solutions, such as room booking panels.<\/span><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div><\/div><\/div><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":122,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"content-type":"","footnotes":""},"ht-kb-category":[303],"ht-kb-tag":[],"class_list":["post-83940","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-access-officeadmin-locationmanager"],"yoast_head":"\nWhich roles can you assign to a user account? - Officebooking - Works for you.<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/officebooking.com\/en\/kb-article\/user-roles\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Which roles can you assign to a user account? 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