{"id":84862,"date":"2026-01-21T17:30:00","date_gmt":"2026-01-21T16:30:00","guid":{"rendered":"https:\/\/officebooking.com\/?post_type=ht_kb&p=84862"},"modified":"2026-01-21T17:30:49","modified_gmt":"2026-01-21T16:30:49","slug":"microsoft-entra-id-integration-for-user-provisioning-access-groups","status":"publish","type":"ht_kb","link":"https:\/\/officebooking.com\/en\/kb-article\/microsoft-entra-id-integration-for-user-provisioning-access-groups\/","title":{"rendered":"Microsoft Entra ID Integration for User Provisioning & Access Groups"},"content":{"rendered":"

Officebooking supports integrations with Microsoft Entra ID<\/span><\/span><\/strong> to automatically provision users and manage access rights.
This allows organisations to centrally manage users and permissions in Entra ID, while Officebooking continuously synchronises this information to ensure accurate access control for room and asset booking.<\/p>\n

This article explains the available integration models<\/strong>, how access rights are mapped, and which approach best fits your organisation.<\/p>\n

Why integrate Entra ID with Officebooking?<\/h2>\n

An Entra ID integration enables you to:<\/p>\n

    \n
  • Automatically provision and deprovision users<\/strong><\/li>\n
  • Keep user attributes up to date<\/strong> (e.g. department, authorisation status)<\/li>\n
  • Manage access rights centrally<\/strong> in Entra ID<\/li>\n
  • Ensure users can only book rooms and assets they are entitled to<\/strong><\/li>\n
  • Reduce manual administration and prevent configuration drift<\/li>\n<\/ul>\n
    \n

    Supported integration models<\/h2>\n

    Officebooking currently supports two Entra ID integration levels<\/strong>, depending on how advanced your access model needs to be.<\/p>\n

    \n

    1. Entra ID \u2013 Basic Integration<\/h2>\n

    The basic integration focuses on user lifecycle management<\/strong>.<\/p>\n

    How it works<\/h3>\n
      \n
    • Officebooking connects to Entra ID using default Microsoft Graph Integration<\/li>\n
    • User information is synchronised nightly<\/strong><\/li>\n
    • Users are automatically enabled or disabled<\/strong> based on their Entra ID status<\/li>\n<\/ul>\n

      Data that is synchronised<\/h3>\n
        \n
      • User profile information<\/li>\n
      • Department<\/li>\n
      • Account enabled \/ disabled state<\/li>\n<\/ul>\n

        Typical use cases<\/h3>\n
          \n
        • Organisations that primarily need automatic user provisioning<\/strong><\/li>\n
        • Environments where access to rooms is managed manually<\/strong> in Officebooking<\/li>\n
        • Smaller or less complex permission structures<\/li>\n<\/ul>\n
          \n

          2. Entra ID \u2013 Advanced Access Rights Integration<\/h2>\n

          The advanced integration allows organisations to manage room and asset access entirely from Entra ID<\/strong>, using a structured group model.<\/p>\n

          This model is commonly used by larger organisations with strict access governance requirements.<\/p>\n

          Conceptual model<\/h2>\n

          Entra ID structure<\/h3>\n

          In Microsoft Entra ID, Administrative Units (AUs)<\/strong> and Groups<\/strong> serve different purposes:<\/p>\n

            \n
          • Administrative Units (AUs)<\/strong>
            Used to scope administrative responsibility and structure large organisations. They allow access policies to be applied to specific subsets of users and resources.<\/li>\n
          • Groups<\/strong>
            Used to assign access to applications, resources, and permissions.<\/li>\n<\/ul>\n

            Example organisational setup<\/h3>\n
              \n
            • All employees belong to a group that grants access to the Officebooking application<\/li>\n
            • Within that scope, Administrative Units<\/strong> represent organisational domains (e.g. departments or faculties)<\/li>\n
            • Within each AU, groups represent individual rooms or assets<\/strong><\/li>\n
            • Membership of these groups determines who is allowed to book which room<\/li>\n<\/ul>\n
              \n

              Officebooking group model<\/h2>\n

              Officebooking uses a group-based access model<\/strong>:<\/p>\n

                \n
              • User groups<\/strong> contain users<\/li>\n
              • Asset groups<\/strong> contain rooms or other bookable assets<\/li>\n
              • Access is based on the principle of most privilege<\/strong>:\n
                  \n
                • By default, users can access all assets<\/li>\n
                • Access is restricted by excluding users through asset groups<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

                  This model maps naturally to Entra ID group structures.<\/p>\n

                  \n

                  Pros and cons<\/h2>\n

                  Advantages<\/h3>\n
                    \n
                  • No changes required to:\n
                      \n
                    • Asset search<\/li>\n
                    • Booking flow<\/li>\n<\/ul>\n<\/li>\n
                    • Entra ID remains the single place to manage permissions<\/li>\n
                    • Fully automated access control<\/li>\n<\/ul>\n

                      Considerations<\/h3>\n
                        \n
                      • A large number of Entra-based groups may be created in Officebooking<\/li>\n
                      • This can clutter user group and asset group overviews<\/li>\n
                      • As a mitigation, Entra-managed groups can be hidden in the back office<\/strong><\/li>\n<\/ul>\n
                        \n

                        Which integration should you choose?<\/h2>\n
                        \n
                        \n\n\n\n\n\n\n\n\n
                        Scenario<\/th>\nRecommended integration<\/th>\n<\/tr>\n<\/thead>\n
                        Basic user provisioning<\/td>\nEntra ID Basic<\/td>\n<\/tr>\n
                        Centralised access control<\/td>\nEntra ID Advanced<\/td>\n<\/tr>\n
                        Large organisations<\/td>\nEntra ID Advanced<\/td>\n<\/tr>\n
                        Simple permission needs<\/td>\nEntra ID Basic<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n
                        \n

                        Need help designing your integration?<\/h2>\n

                        Our team can help you:<\/p>\n

                          \n
                        • Choose the right integration model<\/li>\n
                        • Design a scalable Entra ID group structure<\/li>\n
                        • Configure secure Graph API access<\/li>\n
                        • Validate and test access synchronisation<\/li>\n<\/ul>\n

                          Contact Officebooking<\/span><\/span><\/strong> support to discuss your Entra ID integration requirements.<\/p>\n<\/div><\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":29,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"content-type":"","footnotes":""},"ht-kb-category":[424],"ht-kb-tag":[],"class_list":["post-84862","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-entra-integration"],"yoast_head":"\nMicrosoft Entra ID Integration for User Provisioning & Access Groups - Officebooking - Works for you.<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/officebooking.com\/en\/kb-article\/microsoft-entra-id-integration-for-user-provisioning-access-groups\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Microsoft Entra ID Integration for User Provisioning & Access Groups - 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