{"id":86456,"date":"2026-10-06T13:57:08","date_gmt":"2026-10-06T11:57:08","guid":{"rendered":"https:\/\/officebooking.com\/?post_type=ht_kb&p=86456"},"modified":"2026-10-06T13:57:08","modified_gmt":"2026-10-06T11:57:08","slug":"configure-reservation-restrictions-user-group","status":"publish","type":"ht_kb","link":"https:\/\/officebooking.com\/en\/kb-article\/configure-reservation-restrictions-user-group\/","title":{"rendered":"Configure reservation restrictions (user group)"},"content":{"rendered":"

Reservation rules allow you to manage booking limits and specific restrictions for different user groups. By default, all users in the system are part of the \u2018Everyone’ user group. Rules configured for this group apply to all users.<\/p>\n

If certain users need different rules. For example, because they belong to a specific department or have a different role. You can create an additional user group and configure separate rules for it.<\/p>\n

Note: if a user belongs to multiple user groups, the rules from the most recently added group apply.<\/p>\n

Available reservation restrictions<\/h2>\n<\/p>\n
\n\n\n\n\n\n\n\n\n\n\n\n
Setting<\/strong><\/th>\nDescription<\/strong><\/th>\n<\/tr>\n<\/thead>\n
Maximum days in advance for reservations<\/td>\nThe maximum number of days a user can book in advance.<\/td>\n<\/tr>\n
Maximum duration per reservation (in hours)<\/td>\nThe maximum duration of a reservation.<\/td>\n<\/tr>\n
Maximum number of reservations per week<\/td>\nThe maximum number of reservations per week.<\/td>\n<\/tr>\n
Maximum concurrent reservations<\/td>\nThe maximum number of simultaneous or overlapping reservations.<\/td>\n<\/tr>\n
Maximum concurrent sessions<\/td>\nThe number of simultaneous or overlapping sessions. By default, this is set to 2 sessions.<\/td>\n<\/tr>\n
Maximum reservation duration per timeslot<\/td>\nThe maximum duration of a reservation within a specific time span. The total duration is the sum of all reservations.<\/td>\n<\/tr>\n
Check in only for your own reservation or a reservation you are invited to<\/td>\nRestricts check-in to reservations made by the user themselves or reservations for which they have been invited.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

\n

 <\/p>\n

\n

How to configure reservation rules<\/h2>\n<\/div>\n
    \n
  1. Navigate to OfficeAdmin<\/strong>.<\/li>\n
  2. Select User groups<\/strong> from the menu.<\/li>\n
  3. Select the relevant user group.<\/li>\n
  4. Scroll down to review all restrictions settings and configure the required limits.<\/li>\n
  5. Select Save user group<\/strong> to save your changes.<\/li>\n<\/ol>\n

    Once configured, a reservation rule applies immediately. If a user tries to make a reservation that doesn’t meet one of the configured rules, the reservation cannot be made, and the user receives a message explaining why.<\/p>\n

    Additional reservation restrictions can be configured at the company-wide<\/a> and asset<\/a> levels. Learn more about these restrictions in the linked articles.<\/p>\n","protected":false},"excerpt":{"rendered":"

    Learn how to configure reservation restrictions for user groups and manage booking limits, reservation duration and other settings.<\/p>\n","protected":false},"author":127,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"content-type":"","footnotes":""},"ht-kb-category":[327,328],"ht-kb-tag":[],"class_list":["post-86456","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-policy-settings","ht_kb_category-managing-users"],"yoast_head":"\nConfigure reservation restrictions (user group) - Officebooking - Works for you.<\/title>\n<meta name=\"description\" content=\"Learn how to configure reservation restrictions for user groups and manage booking limits, reservation duration and other settings.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/officebooking.com\/en\/kb-article\/configure-reservation-restrictions-user-group\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Configure reservation restrictions (user group) - 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