Managing access in a flexible workplace can be tricky\u2014but it doesn\u2019t have to be. We\u2019ve recently made several improvements to user and asset group management in the Officebooking platform, giving you more control over who can book what, and how.<\/p>\n
Here\u2019s what\u2019s new and how it can help your team.<\/p>\n
In Officebooking, groups are at the heart of access control. They determine which users can see and book which assets\u2014whether that\u2019s desks, rooms, or other facilities.
\nThere are three main types of groups:<\/p>\n
User groups<\/strong> \u2013 collections of users, such as departments or teams.<\/p>\n Asset groups<\/strong> \u2013 collections of resources, such as a set of meeting rooms or a group of desks.<\/p>\n Location groups<\/strong> \u2013 locations grouped by building, city, or region.<\/p>\n User groups are connected to asset groups or location groups to define access policies. For example, members of the \u201cMarketing Team\u201d user group might only have access to book desks on the 3rd floor of HQ.<\/p>\n Managing thousands of users and assets shouldn\u2019t slow you down. We\u2019ve redesigned our admin interface to give you:<\/p>\n Now, when you need to add a user to a group or change their access rights, you can do it with just a few clicks.<\/p>\n Sometimes, group-based access isn\u2019t enough. You might want to give a specific user access to just one room, without creating a whole group just for that purpose.<\/p>\n You can now assign direct (one-to-one) access between individual users and assets. This is especially useful for:<\/p>\n When both group and individual access exist, the individual setting will always take precedence. So you can fine-tune access without disrupting your broader group policies.<\/p>\n If you’re using Microsoft Entra (formerly Azure AD) to manage users and group memberships, we\u2019ve got good news: you can now sync Entra-defined access groups directly into Officebooking.<\/p>\n This means:<\/p>\n This feature is advanced and requires some technical setup\u2014we\u2019ll publish a dedicated guide you can share with your Entra administrator to see if it fits your organisation.<\/p>\n We\u2019re continuing to improve access control options, especially for organizations managing complex or hybrid work environments. Soon, you\u2019ll see:<\/p>\nImproved User and Asset Management Interface<\/h4>\n
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Introducing One-to-One Access Control<\/h4>\n
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Entra Integration for Group and Access Sync<\/h4>\n
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What\u2019s Next?<\/h4>\n
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