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Features
Officebooking offers many standard functionalities and useful modules. Our price model is simple, you pay per desk/room or per specific integration. See which combination of solutions suits your situation the best. Do you need advice to make a proper choice? Request a demo to discuss the possibilities together.
Standard platform features
| Unlimited number of users | Pay only for desks and rooms that are used. |
| Mobile app (iOS and Android) and web app | Our apps are free for all normal users, you only pay for the desks/rooms that can be reserved and for specific modules. |
| Unlimited number of floors | A high level of flexibility: add new workspaces easily or remove them again. |
| Unlimited number of locations | No restrictions regarding the number of locations. You can enter a time zone per location. |
| Categories and labels | Put specific characteristics of your assets and people in an overview, via groups, categories or labels. |
| Integrations | We standardly support integrations with Microsoft O365, Google Workspace, SSO with various suppliers and workflow management systems. |
Scheduling
Read more about Scheduling
| Reservation in advance | Users book a room, desk or operational asset themselves. |
| Repetitive reservations | Make a series of reservations for a longer period or several of the same reservations in a row. |
| Presence of other users | Users can see when and where a colleague works at the office today, or at a specific date, based on reservations and check-ins. |
| Outlook/Google calendar integration | Integrate your Outlook/Google calendar data with Officebooking. |
| Outlook Add-in | Open the Officebooking app in your Outlook calendar and easily book a workplace of room. |
| Log in easily and safe with your own organisation account via Single Sign On. | |
| Groups for users and assets | Determine which groups of users have access to which assets. |
| Link separate rooms into a combination room, so they can be booked together or separately. | |
| Shift booking | The possibility to set up specific work schemes for user groups. |
| No-show management | Make room for your colleagues and cancel reservations as soon as a user does not check in on time. |
| Group settings | Give only a specific group of users access to the room or determine for how long the room can be booked. |
| Restrictions reservation management | A maximum number of reservations per week, maximum duration of a reservation, maximum number of simultaneous reservations. |
| Reports | Making specific reports based on a certain period, filters or users. |
Wayfinding
Read more about Wayfinding
| Automatic change between floors or locations. Select the desk/room for staffing level representation. | |
| Actual staffing level representation | Look at any moment what the actual staffing level in the building is. |
| Digital sign post | Offer the users the ability to find their way at the location. |
| Self-service kiosk | Let your users or visitors check in immediately at arrival. |
| For every situation a suitable representation on smart displays. | |
| Find your colleague based on check-in, reservations or location services. |
Hospitality
Read more about Hospitality
| Sending an invitation for a meeting | Send an invitation to your colleagues or invite visitors immediately with our module visit registration. |
| Adding catering | Add catering or services to a reservation. |
| Register visitor | Let users register their visitors themselves and let them control this themselves. |
| Visitor checks in himself/herself | Let the visitor check in at arrival. |
| Ad hoc registration of visitor | A visitor can always register afterwards, if he or she has not announced himself/herself yet. |
| Notifications | Receive an email or mobile notification as soon as your visitor has arrived. |
| Extensive visitor management | As Admin or location manager, you have a full overview on your visitors of today or tomorrow. |
| Print visitor badge | Connect directly with badge printer. |
Occupancy
Read more about Occupancy
| Check in yourself | Users can check in independently by scanning a QR code with the mobile app, via the web app, or via our different Signage solutions. |
| Location-based services | Location determination based on Wi-Fi and beacons. |
| Sensor monitoring | Active staffing level registration with wireless sensors. |
| Smart integrations | Integrate with building management or infrastructure. |
| Current occupation on Digital Signage displays | Offer your building visitors a clear representation of the current occupation level of your desk or rooms. |
Analytics
Read more about Analytics
| Real time representation who is in the office/arrives at the office. | |
| Standard dashboard | Dashboard representation actual staffing level, regarding reservations and check-ins. |
| Tailor-made analytics | Generate your own reports by means of various filters. |
| Connect to external building management systems | Integrate with your building management system for data exchange. |
| Integrate with various business intelligence tools. |