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Room and Desk Booking

Provide your coworkers with the right tools to support their work day. Optimise utilisation of your company workspaces and get to work.

Plan

Schedule your work day ahead: reserve your desk or meeting room.

Engage

Support smart cooperation of teams: online or at the office

Control

Stay ahead with extensive reservation management tools

1-click booking

Interactive floor plans

Reduce no-shows

Privacy by design

Notifications

Who's at work

Schedule

Schedule your work day ahead. Book a desk, meeting room or parking space with Officebooking. Use our mobile apps, the Outlook Add-in or make an ad hoc reservation at a Room Booking panel. Users receive notifications by email or on their mobile apps.

Our apps support optimised scheduling with suggestions for alternative time slots. Additional features include searching and no-show management.

Engage

Unify your teams and support cooperation. Book meeting rooms and desks as a team manager. Restrict reservations for teams in dedicated zones.
Catering and services can be registered per room or ‘asset’. We support multiple workflows, allowing seamless integration with your existing facility management processes.

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Traffic management

Create simple booking rules for user groups and limit the number of reservations per user. Limit access to specific zones or neighbourhoods for dedicated groups or departments. By monitoring your office traffic, you gain valuable insights into workspace usage, enabling you to save costs on cleaning services or utility usage.

Check-in

Use check-in to limit your no-shows and see who’s at work. Your users can check in multiple ways: with a QR code or via email notifications. Forgotten to check in? No worries, we’ll send you a gentle reminder to check in.

Who’s at work

Search for your colleague based on reservations or checkins. Need some privacy? Turn off your visibility for your colleagues. Special colleagues such as a company emergency response team member can be found extra quickly by filtering on function or department.
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Smart reservation management

Keep full control on your reservations, visitors and support services. OfficeAdmin is your dispatch center for all requests and events. Our well designed floorplans provide a real time occupation overview.

Reports

Create time based reports for commuting arrangements, social distancing and utilization of your workspace.

Integrations

Already using calendar or scheduling applications? Officebooking offers multiple standard integrations including Office 365, Google Workspace, Topdesk and Ultimo. Use the Outlook Add-in for a complete integration with your day-to-day scheduling routine. 

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Would you like to explore how we can benefit your organisation?