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Welcome visitors the smart way

Offer a professional and secure check-in experience with a modern visitor kiosk. Eliminate paper, notify hosts instantly, and stay fully GDPR-compliant.

Manual visitor registration wastes time, compromises data privacy, and creates a poor first impression. Whether it’s a guest, delivery, or service technician, your front desk shouldn’t be overwhelmed with check-ins.
Officebooking helps you automate and modernise visitor reception—secure, simple, and fully integrated with your workspace tools.

Smart check-in

Visitors check in independently at the kiosk using a QR code or register on the spot—no receptionist required

Compliant. Secure.

From custom workflows to privacy-first data handling, your visitor process is GDPR-compliant, branded, and adaptable.

Fully connected

Integrated with Outlook, Google Workspace, and your Officebooking platform. Includes badge printing, access control, and mobile support.

Custom visit types

Define custom visit types (e.g., guest, delivery, maintenance) with unique workflows, instructions, and validation steps.

Access control integration

Connect visitor registration with your access management system to issue temporary access rights based on visit type or schedule

Ad hoc registrations

Allow guests to register directly at the kiosk. Capture all relevant details, print a badge, and notify the host—all in real time.

A seamless visitor journey

Visitor Registration is seamlessly integrated into the Officebooking platform. Users can create and manage visits via mobile or web apps, while visitors receive a confirmation email with a QR code for easy check-in.

Upon arrival, visitors simply scan their QR code at the kiosk. Hosts are instantly notified by email and mobile. You can also define custom visit types—such as deliveries or maintenance—and tailor instructions, routes, or authentication steps to match each scenario.

Pre-check-in

Let visitors check in before they arrive. Collect essential information in advance, share safety protocols, or request document acknowledgements. Customize the experience with flexible content—use built-in forms or link to external resources.

Intercom and on site routing

Seamlessly integrates with leading intercom systems like Salto and Honeywell. Share custom routing instructions—such as parking space numbers or loading dock locations—to streamline on-site access, especially for logistics and industrial environments.

Seamless Hardware Integration

Officebooking supports a wide range of professional-grade hardware from trusted manufacturers. From QR code scanners and badge printers to integrated cameras and intercom systems—we ensure smooth, reliable performance at every check-in point.

Flexible Design with Custom Branding

Our kiosk is available in multiple sizes and blends beautifully into any reception area. Personalize it with your brand colors, logo, or signage to create a consistent, welcoming experience for every visitor.

Seamless integration

Visitor registration is seamlessly integrated with the Officebooking platform.
All data is centrally stored, GDPR proof and continuously synchronized with our integrations such as Office 365 and Google Workspace. Do you have questions on dedicated integrations? Please contact our support engineers, they help you to get started!

  • User-friendly apps

  • Receive notifications on arrival

  • Book a room and register your visitors

  • Register delivery and maintenance services

  • Anonymization of your visitor data

Read more about our Hospitality solutions.

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