Goodbye to paper sign-in sheets and front desk chaos

Not knowing who’s in your building is a security risk—and making guests wait while you scramble to check them in is far from a warm welcome. Officebooking helps you manage every visit with confidence. From pre-registration to on-site check-in, our fully integrated visitor management tools give you control, visibility, and a professional experience for every guest.

Full Integration with Reservation Management

Add visitors while booking a room or workspace. Visitor registration is seamlessly tied to your reservation flow—whether on web or mobile.

Outlook Add-In

Use the Officebooking Outlook Add-in to register visitors directly from your calendar invite. No switching platforms needed.

Custom Workflows & Instructions

Create tailored check-in flows for different visitor types. Show custom messages, safety protocols, or request consent—all configurable per visit type.

Emergency Evacuation Support

Always know who’s on-site. Access a real-time list of signed-in visitors to assist with safety and evacuation procedures.

Notifications and Alerts

Automatically notify hosts via email or mobile app when their guest arrives. Optional alert routing available for deliveries or service providers.

Print Visitor Badge

Generate a personalized badge instantly at check-in. Fully compatible with popular badge printer models

Access Management Integration

Assign or generate badge IDs to track visitors during their stay—ideal for larger campuses or sites with access control.

Microsoft Teams Integration

Set up a call or notify hosts directly in Teams when a visitor checks in—no extra steps needed.

Self-Service Kiosk

Let visitors check in independently using our sleek, user-friendly kiosk interface. Includes QR code scanning, badge printing, and customisable welcome screens.

Anonimisation

Anonimise visit data on the fly, ensure you are fully compliant with GDPR.

Analytics & Dashboards

Gain insights into visitor traffic with real-time dashboards and exportable reports. Track peak days, visit types, and host activity with ease.

In Development

We’re actively expanding our visitor management platform with even more powerful features:

  • Recurring Visits – Support frequent guests with saved profiles and faster check-ins.

  • Multi-Day Visits – Manage extended visits with one registration.

  • Visit Import – Bulk import guests for large events or daily lists.

  • Plus One Support – Allow visitors to register additional unnamed guests on arrival.

  • Pre Check-in – Let guests confirm details, acknowledge instructions, and generate their QR code before arrival.

Features listed as “In Development” are currently being built and may be subject to change. Timelines for release are not guaranteed. If you’re interested in early access, beta testing, or have specific requirements, please contact our team — we’d love to hear from you.