Each user account in Officebooking is assigned a specific role, with four available options: User, Super User, Location Manager, and Admin. Each role comes with distinct access and feature permissions.
User
As a ‘User’, you have standard access to Officebooking via the web app and mobile app. This role is intended for any end user who needs to use the Officebooking app and make reservations but does not require any special permissions.
Super User
As a ‘Super User’, you have the same standard permissions as a regular ‘User’. However, you also have additional capabilities, such as reserving a larger selection of assets at once for your entire team (bulk reservations in Multi mode), create reservations on behalf and set ‘VIP meetings’, acting as a team manager.
Location manager
The ‘Location Manager’ role is specifically for office managers, service desk staff, or receptionists that need access to all reservations and make reservations on behalf of other users. The location manager also has access to the officeAdmin with limited permissions. They can view the Locations, Assets, Users etc. page but not edit. A location manager can manage one or multiple locations, see this article to set this up.
Admin
The administrator role has access to officeAdmin, the management portal of the Officebooking
platform. The administrator has the authority to modify both the data and system settings (link to access rights of admin)
|
Access/Features |
User |
Superuser |
Location Manager |
Admin |
|---|---|---|---|---|
|
Access to officeAdmin |
– | – | Location(s) | All Locations |
|
Regular reservation |
√ |
√ |
√ |
√ |
|
Recurring reservation |
If allowed |
√ |
√ |
√ |
|
Reservations on behalf |
– | Team members | All users | All users |
|
Edit / manage (recurring) |
If allowed | Team members |
All (recurring) reservations for location(s) |
All (recurring) reservations |
|
Team/Shift reservations |
– |
√ |
√ |
√ |
| Visitor registration |
If allowed |
On behalf of Team members | All visits for location(s) | All visits |
| Visitor management | – | – |
All visits for location(s) |
All visits |
There is a fifth role available that you can select when creating a user. This ‘Device’ role is intended for accounts linked to our signage solutions, such as room booking panels.