Challenge
UMCG needed to optimise workspace usage, simplify booking processes, and gain better insights into daily operations and space utilisation.
Solution
Officebooking introduced smart sensors, self-service booking tools and digital signage solutions to streamline workspace management.
Result
A data-driven approach to workspace and workflow optimisation, enabling efficient resource planning and an enhanced user experience.
Future-proof healthcare workspaces
The University Medical Center Groningen (UMCG), a leading institution in medical research and healthcare, recognised the need for modernisation to meet future healthcare demands. UMCG turned to Officebooking for an advanced workspace management solution.
Optimising space & user experience
The University Medical Center Groningen (UMCG) partnered with Officebooking to support its campus renewal programme. With nearly 17,000 employees and complex space needs, UMCG aimed to optimise workspace usage and improve user experience. Officebooking’s platform now powers self-service room booking, desk reservations, event planning, and digital signage across the main campus and Education Center.
Real-time insights
Over 700 room panels, 2,500 desk sensors, and footfall counters are installed to monitor real-time occupancy and environmental conditions like CO2, temperature, and humidity—enabling energy savings and efficient space allocation. The platform’s rights-based booking system allows prioritisation for key departments, while wayfinding and mobile access improve daily navigation. Analytics tools offer deep insights into space use and no-shows, supporting board level decision making.
“In the hospital of tomorrow, the patient is not only at the center, but the location and treatment are tailored to the most optimal healthcare experience. Patients are not only helped as quickly and effectively as possible, but the hospital also serves as a central hub in the city where you work, learn, and care for each other.”
Expanding towards a smarter future
The partnership continues to expand into new areas such as workflow optimisation and visitor experience management. UMCG’s collaboration with Officebooking marks a significant step in building a flexible, data-driven, and user-focused workplace.