How do I add a desk/room to a floor?

Navigate to ‘Assets’ in the menu.
Click ‘+ Add’ to create a new asset. An asset can be anything that can be reserved: a workspace, room, zone, shared car, or point of interest such as a toilet, printer, or service desk.
Fill in the required fields.
Click ‘Save’ to confirm.

To create an asset, complete the following fields. Fields marked with an * are mandatory:

Location*: the location where the asset is situated.
Workspace*: the floor on which the asset is located.
Tag code*: a unique code identifying the asset. This is often a combination of the location abbreviation and workspace number (e.g., AMS001). Note: do not use periods in this code.
Name*: the name of the asset. Example: Workspace 0.01 or Meeting Room 2.05.
Description: an optional description of the asset. Useful for providing additional context or characteristics.
Labels: add one or more labels for advanced filtering. Labels can indicate which department typically uses the asset (e.g., Marketing, HR, Executive) or what features the asset has (e.g., Sit/stand desk, Wheelchair accessible, Silent room).
Notice text: provide additional instructions or important info for users during reservation. This message also appears in the confirmation email. Example: “Pick up the key at the service desk.”
External UID*: a unique external identification code, usually a combination of the tag code and company name. Example: WIL-AM001 (WIL stands for the company Wilderman).
Category*: select the appropriate category, e.g., Workspace, Meetingroom, or Lecture Hall. New categories can be added under Settings.
Marker type: defines how the asset appears on the map. Choose from:

Occupancy: default marker. Displays green, orange, or red based on current occupancy.
Pie: ideal for zones. Shows occupancy as a percentage in a pie chart. Example: 10% available.
Pack: ideal for zones. Displays occupancy as a fraction, showing both occupied and total spots. Example: 12/20 spots available.
Poi_marker: for points of interest such as restrooms, stairs, or elevators. Only the category icon is shown; occupancy status is not visualized.
Zone_marker: for zones. Shows only the total number of spots, without indicating occupancy. Example: 6 spots.

Seats*: the number of seats available. If irrelevant, select ‘1’.
Capacity*: the total capacity of the asset.
Surface: the area in square meters. Used for analytics purposes.
Price: the cost linked to the asset, if applicable.
Show seats: choose whether to display the number of seats to end users.
Managed: if enabled, the asset cannot be reserved by users with the role user or superuser, but only by admin users. The asset remains visible to all users, including its occupancy status.
Example: A lecture hall is marked as ‘Managed’ because it may only be reserved by teachers (admin role), not students (user role). Students can still view whether it is occupied.
Select stage*: choose the asset’s visibility/reservation status:

Active: default. The asset is visible and bookable by all users.
Blocked: the asset is blocked and cannot be booked. It appears gray on the map and does not show availability. It is hidden from list views, but still visible on the map.
Hidden: the asset is completely hidden from the app for end users, but remains visible in OfficeAdmin.

Asset: default. Use for individual items like a workspace, meeting room, or shared vehicle.
Zone: a zone (e.g., 16 seats) can be booked by multiple users simultaneously. Suitable for desk zones, parking zones, etc.
Waypoint: for wayfinding-related items like printers, cafeterias, elevators, stairs, or service desks.

Place on map: Drag the marker to the correct location on the floor plan to define where the asset is physically located.

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