How do I make a reservation via the Outlook Add-in?

Install the Outlook Add-in

The Outlook Add-in can be installed from the Microsoft store. In some organizations, the app is installed by your own IT administrator.

1. Open your Outlook application (via the web application or the desktop application)
2. Navigate to ‘Get Add-ins’ at the top of the Outlook ribbon. Now a pop-up will open.
3. Now search for ‘Officebooking’ in the search bar.
4. Select ‘Add’ and then ‘Continue’ to install the Add-in.
5. Now that you have installed the Add-in, you can close this window again.

Log in with the Outlook Add-in

1. Open your Outlook calendar and create a new calendar item.
2. Select the Officebooking Add-in (Officebooking logo) in the ribbon at the top of the Outlook application. The Officebooking Outlook add-in opens on the right side of the appointment.
3. Within the Add-in you have the option to log in with your own Officebooking account or via Single Sign On, just like with the mobile app or web app. Log in with your own Officebooking account, enter your login name (email address) and password and click on the red ‘Log in’ button. Then proceed to step 7. Log in with Microsoft, then follow the next steps: Please note, logging in with Microsoft must be preconfigured by your network administrator.
4. To log in with Microsoft, select the ‘Log in with Microsoft’ button. A Microsoft pop-up will open.
5. Select your own organization account and log in with your own details.
6. Subsequently, permission is requested once. Select ‘Accept’. The Outlook Add-in will now log in automatically. If that is set, your location will be shown.
7. Log in with Single Sign On Apart from logging in with Microsoft, you can also log in with Single Sign On, for example also with Okta or Google. Choose the ‘Login with SSO’ button.
8. Enter your organization’s community code. The community code consists of three or four letters or characters, for example, WIL for the company Wilderman.
9. You will then be asked to log in to a new pop-up.
10. After successful login, the window is closed and the available workstations and rooms are shown.

Search further within the Add-in

1. All workplaces/rooms of your location or standard location now appear in the overview
2. Choose ‘Advanced Search’ for more filtering options
3. Once you have found the right workplace/space, select the ‘Reserve’ button. The workplace/room will now appear in the ‘Location’ field of your Outlook appointment.
4. Click on ‘Save’ to save your reservation in the Officebooking system.
5. Also save the Outlook appointment, so that the reservation is also appears in your Outlook calendar.

When you create a reservation from the Outlook Add-in now, the reservation will be immediately saved in the Officebooking platform.