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  6. How do I configure that employees can only check in on their own reservation?

How do I configure that employees can only check in on their own reservation?

By default, all users in the system are in the ‘Everyone’ group. If you want to set a rule that applies to all users, you do this with this user group. If there are exceptions for a specific group of users or if you want to subdivide your users into departments, for example, you can add an extra user group.

Within a user group it is possible to set different rules that apply to the users in the group.

  1. Navigate to ‘User groups’ in the menu.
  2. Select the name of the user group for which you want to set the rule.
  3. Then select the ‘Edit’ button to make an adjustment to the data or settings of this group.
  4. Scroll down. There you will find the option ‘Check in only on your own reservation or the one you have been invited to’. Check the box to activate this option.
  5. Then select the ‘Save user group’ button to save your group and the setting.



As soon as this setting is activated, it is immediately active. The moment a user has made a reservation himself, it is possible for him to check in on this reservation. If the user tries to check in at a desk/room without having a reservation for this, or if it has already been reserved by someone else, they will receive a message that they cannot check in and why.

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