In this article, we will guide you through the process of creating a VIP meeting in Office Admin.
Locate the Reservation Section: On the left side of the dashboard, you will find a menu. Look for the “Reservations” tab and click on it. This will take you to the reservations section, where you can manage existing reservations and create new ones.
Create a New Reservation: In the reservations section, you will find a planner or calendar view. Locate the desired date and time for the VIP meeting and drag a time slot to the desired desk or room. As you drag, a grey block will appear on the selected time slot, indicating a potential reservation.
Enter Reservation Details: After selecting the time slot, a pop-up window will appear, prompting you to enter the reservation details. Fill in the required fields, such as the meeting title, duration, and any additional notes relevant to the reservation.
Select the Employee: Within the reservation details pop-up, there is an option to select the employee for whom you are creating the VIP meeting. Choose the relevant employee from the list provided. This step ensures that the reservation is linked to the employee’s profile and will appear on their schedule.
Select “VIP Reservation”: To designate the meeting as a VIP event, select the “VIP Reservation” option. This step distinguishes the meeting as a special event, which may come with additional privileges or considerations.
Review and Confirm: Take a moment to review the reservation details, ensuring that all the information provided is accurate and complete. Double-check the date, time, location, and any other relevant information. Once you are satisfied, click on the confirmation button to proceed.
Save the Reservation: Finally, select the “Save Booking” button to complete the process. By saving the reservation, it will be officially recorded in the system, and the selected time slot and location will be reserved for the VIP meeting.
Confirmation Email: After confirming the reservation, the system will generate a confirmation email automatically. This email will be sent to the attendees, providing them with the necessary details about the VIP meeting. They will receive information about the date, time, location, and any specific instructions or requirements.
If you want to know the differences between a regular meeting and a VIP meeting, click here.