Anonymize
You can anonymize your data using the default organization settings. Anonymizing a reservation or check-in means eliminating the original user. The goal of anonymization is to preserve occupancy data without requesting a specific user’s location or name.
Anonymization takes place every 24 hours (overnight). The original organizer (user) of a reservation or check-in is replaced by a standard ‘anonymous’ user. You can use an existing user to replace the original user by entering ANONYMOUS_USER at the user’s UID and saving the user. If you do not choose a specific user, an ‘anonymous’ user will be created by default.
90 days reconsideration period
Note: anonymization can be reversed up to 90 days in the past by Officebooking. If you change your mind, you should contact an Officebooking support employee by email (support@officebooking.net). After this reconsideration period, all original user data will be irrevocably deleted. You can then still request the occupancy data, but no longer for a specific user.
Activate Anonymization
- Go to the menu and select ‘Settings.’
- Select the ‘Archive’ tab from the drop-down menu.
- Enter the number of days after which you wish the reservations and sessions to be anonymous (check-ins). Enter the number ’21’, for example, to anonymize any reservations made within the last 21 days.
- To activate the function, check the box next to ‘Activated.’
- Then, to save your settings, select ‘Save.’ All reservations created more than 21 days ago will be anonymised going forward.